Volunteer FAQs - Database
Below are answers to some frequently asked questions about the database. For more information please consult our database section.
If you have any other queries that are not answered below please get in touch.
The database is a national resource for all schemes. It holds information on walkers and the walks run in order to provide high quality evidence to evaluate Walking for Health both on a local level and nationally.
Find out more about evaluation of the Walking for Health programme
The database is for both local schemes and the national programme team. It has been designed to support with monitoring, evaluation and programme management.
The database stores information about walkers taken from completed Walker registration forms, and information about walks and schemes as entered by you. The database can be used to create reports which can tell you:
- Who is walking, by age band, gender, ethnicity, health condition etc.
- How many people are walking, how often, and for how many hours
- Total attendance over time
- Number of new walkers joining over time
And much more. See our database page for more information and a user guide.
The information and reports available from the database provide you with evidence that enables you to:
- Monitor and evaluate the effectiveness of your Walk Schemes – are you achieving what you set out to achieve?
- Promote the success of your schemes using robust data.
- Report to funders and stakeholders.
- Track your progress, e.g. in targeting priority groups in your community.
Kelly Massey, a scheme coordinator based in Derbyshire, tells us: “The database is worth its weight in gold and allows us to pull off accurate data as and when required.”
The database is integrated with the Walking for Health website.
All schemes have their own administrative section of the database which links to the scheme page on the Walking for Health website. Each individual has one record on the database which is linked to schemes: individuals can therefore be linked to multiple schemes.
There are five main steps to using the database:
- Add details of your scheme for your scheme's page on the national Walking for Health website.
- Add details of your walks, and schedule them into the calendar
- Register your walkers and volunteers by entering the information they have provided on the Walker registration form
- Add participants to walk registers for the dates they attended, including the volunteers
- Submit the walk registers so you can run reports.
This is up to you, but we recommend you do them as soon as you can after the walk, or perhaps set a time aside each week – it only takes a few minutes. This will prevent them stacking up, and will ensure your data is up-to-date and accurate.
We have ensured that appropeiate security measures have been put in place.
Schemes can give different users access to the database if they support with data entry or keeping the website up to date. These user roles were designed to ensure that access to walker contact details is limited.
- Protect your login details – never share them, never let others use them, and never leave yourself logged in if others can access your computer.
- Do not attempt to access personal data that is not relevant to your role
- Do not save copies of personal data outside of the database
- Let us know if you believe your login may be being used by, or known to someone else
- Let us know if you no longer require access to the database.
- Let us know of any walkers that need to be deleted from the database.