GDPR: information and guidance
The General Data Protection Regulation (GDPR) is a new EU legal framework came into operation on 25 May 2018 and introduced additional regulations for all organisations that process (collect, manage and use) personal data.
Below you will find information, guidance and resources you and your scheme will need to comply with the GDPR. If you have any questions, please ensure you read the FAQs below in the first instance. If you still have queries then please don’t hesitate to get in touch.
This note provides information and guidance on how the Ramblers and local schemes need to work together for GDPR compliance and explains further about what GDPR means and what actions need to be taken by them as data controllers. It is provided by Ramblers to assist local groups but it is not legal advice and local groups should seek their own advice on any issues which they remain unclear about or which they have concerns about.
We have made changes to the walker registration form in order to comply with the GDPR. Please familiarise yourself with the new form and guidance on how to use it.
New walker registration form - editable PDF versions:
New walker registration form - editable Microsoft Word versions:
Easy-Read Walker Registration Form
Instructions for volunteers:
If a new walker consents to receive a link via email to take an anonymous health survey, it will be emailed to them by the Ramblers Walking for Health national programme team. For individuals without an email address, a paper version of the health survey is available, which you can download below. This health data should then be input by web and data administrators using the volunteer survey monkey link, which you can find in the leading a walk kit.
In order to ensure the lawfulness under GDPR of all data sharing, a data sharing agreement has been produced for the Ramblers and all organisation-led schemes that use the Ramblers Walking for Health database to sign.
If you're a volnteer-led scheme, you will have received an email from us about being a data processor, which included the guidelines below:
Under GDPR, you are responsible for the way that your walkers’ data is collected, processed and maintained, and so you need to think about whether you have the correct permissions to continue to contact your walkers in the same way, or if you need to ask them to re-consent to you using their information.
This template outlines common scheme activities and how related personal data should be managed.
Download the consent form for publishing volunteer details:
If you have queries about GDPR, please ensure you read through the FAQs below before getting in touch with us. Please note that these will be updated occasionally.
Updates to resources and guidance
Based on your feedback so far we have made a some changes to a few resources and guidance. If we make further changes to resources and guidance, we will continue to update this section.