GDPR: information and guidance

 

The General Data Protection Regulation (GDPR) is a new EU legal framework which will come into operation on 25 May 2018 and introduces additional regulations for all organisations that process (collect, manage and use) personal data.

Below you will find information, guidance and resources you and your scheme will need to comply with the GDPR. If you have any questions, please ensure you read the FAQs below in the first instance. If you still have queries then please don’t hesitate to get in touch.

>> Click here to read an overview on GDPR (PDF 141 KB)

 

Legal note on Walking for Health GDPR compliance

This note provides information and guidance on how the Ramblers and local schemes need to work together for GDPR compliance and explains further about what GDPR means and what actions need to be taken by them as data controllers. It is provided by Ramblers to assist local groups but it is not legal advice and local groups should seek their own advice on any issues which they remain unclear about or which they have concerns about.

>> Download legal guidance note on Walking for Health GDPR (PDF 108 KB) 

 

Walker Registration Form

We have made changes to the walker registration form in order to comply with the GDPR. Please familiarise yourself with the new form and guidance on how to use it.

>> Read more about the new walker registration form

>> Download walker registration form guidance (PDF 340 KB)  

New walker registration form - editable PDF versions:

   >> Download version 1: with no scheme consent statement (PDF 674 KB)

   >> Download version 2: with pre-written scheme consent statement (PDF 689 KB)

  >> Download version 3: with blank space to write own scheme consent statement (PDF 848 KB)

New walker registration form - editable Microsoft Word versions:

   >> Download version 1: with no scheme consent statement (.docx 126 KB)

   >> Download version 2: with pre-written scheme consent statement (.docx 138 KB)

  >> Download version 3: with blank space to write own scheme consent statement (.docx 130 KB)

Instructions for volunteers:

>> Download instructions for walk leaders (PDF 175 KB) 

>> Download instructions for data administrators (PDF 181 KB)

Health survey

Click here to take a test version of the new health survey (please note this is not the final version). We will circulate a live link for volunteer use by 25th May to scheme coordinators.

>> Download a printable version of the anonymous health survey (PDF 125 KB)

Data sharing agreement

In order to ensure the lawfulness under GDPR of all data sharing, a data sharing agreement has been produced for the Ramblers and all local schemes that use the Ramblers Walking for Health database to sign.

>> Download the data sharing agreement (PDF 1.26 MB)

Privacy policy

A privacy policy is a statement that discloses the ways your organisation, uses, discloses, and manages personal data. Your scheme needs to include a link to your privacy policy, and ensure that it clearly states how an individual’s information will be stored and used. 

>> Download the privacy policy guidance (PDF 81 KB)

>> Download our editable privacy policy template (.docx 25 KB)

Consent from walkers

Under GDPR, you are responsible for the way that your walkers’ data is collected, processed and maintained, and so you need to think about whether you have the correct permissions to continue to contact your walkers in the same way, or if you need to ask them to re-consent to you using their information.

>> Download our consent guidance (PDF 199 KB)

>> Download our template for regaining consent from walkers (.docx 86 KB)

GDPR: Managing personal data template

This template outlines common scheme activities and how related personal data should be managed.

>> Download the managing personal data template (.xls 44 KB)

Download the consent form for publishing volunteer details:

   >> Editable Microsoft Word version (.docx 45 KB)

   >> Editable PDF version (PDF 540 KB)

FAQs

If you have queries about GDPR, please ensure you read through the FAQs below before getting in touch with us. Please note that these will be updated occasionally. 

>> Download FAQs (PDF 237 KB)